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Vendor Opportunities

Detailed information about solicitations and requests for proposals issued by the CFB can be found below.

Public Affairs Organizational Consulting Project

REQUEST FOR PROPOSALS

The New York City Campaign Finance Board (CFB) is a nonpartisan, independent city agency.  Among other functions, the CFB administers a public matching funds program for candidates running for municipal office, provides comprehensive disclosure of campaign finance information in city elections, and engages in a broad range of activities focused on voter registration, education, and outreach.   

The CFB employs a staff of approximately 120, which includes a Public Affairs division of 20 staff divided between four units: Voter Assistance, Public Relations, Communications, and Public Affairs. 

Together, the division is responsible for the agency’s voter engagement work, and performs a wide range of public-facing functions for the agency, including: programming, in-person outreach, media relations, advertising and promotion, management of the agency social media feeds, creation and management of website content, art design, editorial content creation and management, digital outreach (email and SMS), data analysis, policy research, and intergovernmental relations.

Project Description:

The CFB wishes to assess and optimize the division’s organizational structure and work processes to support a more collaborative, agile, data-driven approach to managing the division’s major projects and ongoing work.

Much of the work in Public Affairs is shared by two or more units. For instance: a voter registration event that needs materials and promotion; a public report that draws on knowledge and expertise of multiple units; or a voter guide that is published in multiple formats—print, web, and video.

The CFB seeks a consultant to assist in conducting this review.  The consultant will analyze the Public Affairs division’s current structure and workflows and make recommendations regarding possible improvements, including:

  • Whether changes to the organizational and reporting structure or division of responsibilities/functions are warranted;
  • Whether additional personnel are needed and, if so, what qualifications would be required for the new hires and how best to deploy them;
  • Whether current staff could benefit from additional training or other support, and, if so, of what kind; and
  • Whether new processes can add efficiencies to workflow within and between units, increase productivity and communication, streamline reviews, and sharpen decision-making.

In conducting this review, the selected consultant will interview Public Affairs division personnel.

The selected consultant for this project will present findings and recommendations in a written report and orally to the CFB’s Executive Director and the Assistant Executive Director for Public Affairs.

The project is anticipated to start on approximately July 9, 2018 and to be completed within no more than one month.

The maximum amount to be budgeted for this project will not exceed $25,000.

Submission of Proposals:

  • The CFB will evaluate proposals based on experience, expertise, and hourly rate. One or more selected proposers may be invited to the CFB for an interview prior to award of the contract.
  • The contract will be awarded to the responsible proposer whose proposal is determined to be the most advantageous to the city, taking into consideration the hourly rate and the other above factors. Contract award shall be subject to timely completion of contract negotiations between the CFB and the proposer.

Proposals must include a budget outlining the projected number of hours and the hourly rate for each individual involved in the project and the total cost, three references, a description of previous similar projects, and a copy of the resume of each individual to be assigned to work on the project.  Additional information concerning the firm’s or any relevant individual’s qualifications may also be included. 

In addition, the proposer must complete and submit the attached “doing business data form.”

The selected contractor for this project must maintain the required insurance coverage (see Insurance Rider, on page 3) and will be required to provide a Certificate of Insurance.

Applicants may submit their proposals by mail or hand-delivery to Corey Schaffer, Director of Administrative Services and Human Resources, New York City Campaign Finance Board, 100 Church Street, 12th Floor, New York, NY, 10007, or to Mr. Schaffer via email at CSchaffer@nyccfb.info

Deadline to submit proposals: proposals must be received by the CFB no later than 5 p.m. on June 22, 2018.  Late proposals will not be considered. 

INSURANCE RIDER

Agreement to Insure

The Contractor shall not commence performing services under this Agreement unless and until all insurance required by this Article is in effect, and shall ensure continuous insurance coverage in the manner, form, and limits required by this Article throughout the term of the Agreement.

Commercial General Liability Insurance

  1. The Contractor shall maintain Commercial General Liability Insurance covering the Contractor as Named Insured and the City as an Additional Insured in the amount of at least One Million Dollars ($1,000,000) per occurrence. Such insurance shall protect the City and the Contractor from claims for property damage and/or bodily injury, including death that may arise from any of the operations under this Agreement.  Coverage under this insurance shall be at least as broad as that provided by the most recently issued Insurance Services Office (“ISO”) Form CG 0001, and shall be "occurrence" based rather than “claims-made.”
  2. Such Commercial General Liability Insurance shall name the City, together with its officials and employees, as an Additional Insured with coverage at least as broad as the most recently issued ISO Form CG 20 10.